Payroll and HR Specialist

THE PAYROLL AND HR SPECIALIST WILL….

Oversee all aspects of payroll and benefits while providing support for operational HR tasks. This role ensures the accurate and compliant payroll processing for employees in Canada and the U.S., oversees employee benefits programs, and serves as the primary contact for payroll and benefits enquiries. The role requires a high level of accuracy, discretion, and the ability to handle confidential information professionally.

RESPONSIBILITIES INCLUDE:

Payroll and Benefits

• Prepare and process bi-weekly Canadian and U.S. payrolls, including new hires, terminations, and salary changes and calculate all necessary earnings, adjustments, garnishments and deductions.
• Work alongside the Accounting team to execute the monthly commission run for external Sales Agencies in Canada and the U.S.
• Compile and analyze all payroll-related reports and remittances following each pay run or on a monthly and quarterly cadence as needed.
• Manage and execute all year-end payroll activities, including YTD adjustments, tax forms (T4, T4A, W2, 1099s), and rate updates. 
• Lead the end-to-end management and administration of the company health and benefits plans, RRSP and 401k Programs, ensuring accuracy, timely enrollment, plan renewal, and termination.
• Review and audit monthly bills; prepare reconciliations, payments, and payroll changes relating to various extended health benefit providers.
• Act as the subject matter expert for payroll and benefits and the main point of contact for all payroll and benefits inquiries from employees.
• Ensure compliance with statutory tax requirements, including state/provincial reporting, worker’s compensation, and changes to federal and provincial/state payroll legislation, advising when action is needed.
• Continuously evaluate, suggest, and implement improvements to payroll processes.

Human Resources

• Provide support within the People team including but not limited to: drafting various letters and employment agreements, coordinating projects, employee engagement events, and maintaining accurate and up-to-date employee records and files.
• Manage and coordinate the administrative aspects of the onboarding process; review accuracy and completeness of the information received and follow up on any discrepancies.
• Assist with SMART goals process through each cycle, ensuring goals are captured accurately and on time.
• Lead the monthly Joint Health and Safety Committee meeting.
• Support with ensuring compliance with current laws and regulations, and updating policies and procedures.
• Generate and analyze reports using Excel.
• Other duties as assigned.  

REQUIRED QUALIFICATIONS:

• 3+ years of full-cycle payroll experience in a dynamic environment
• 2+ years of experience with Canadian benefits administration; US benefits plan experience considered an asset
• 1+ years of direct HR experience providing entry-level HR support
• ADP Workforce Now experience preferred; experience with Gusto is a bonus!
• PCP designation is considered an asset
• Comprehensive knowledge of Canadian and U.S. payroll regulations
• Experience with administering RRSP and 401k plans considered a strong asset
• Advanced computer skills in MS Office Suite; intermediate Excel level required
• Excellent attention to detail, time management, and ability to meet strict deadlines
• Exceptional communication and collaboration skills
• Strong problem-solving and analytical skills
• Willingness to learn and find solutions to complex issues

Don’t meet every single requirement? Studies have shown that women and people of colour are less likely to apply to jobs unless they meet every qualification. At SAXX, we are dedicated to building a diverse, inclusive and authentic workplace community, so if you’re excited about this role but your past doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You might be the right candidate for this or other roles.

The anticipated annual salary range for this position is $75,000-$85,000. The final aligned upon salary will be dependent on the successful candidate’s relevant skills, experience, and job-related knowledge.

WHY WE THINK YOU’LL LOVE WORKING WITH US

• We offer equitable salaries, a comprehensive benefits package including health, dental, and vision coverage, and an Employee and Family Assistance Program to support your well-being.
• Get additional health care support through a virtual health care platform and a health spending account.
• Participate in a Group RRSP matching program.
• 3 weeks paid vacation.
• Four paid days off dedicated for you to volunteer in your community and to support causes that matter to you most.
• Have your birthday off to celebrate in style.
• Free products? Yes please! Every SAXX employee receives an annual $600 credit to treat themselves and the people in their life to our premium products.
• Enjoy access to an in-office gym, along with an on-site shower.
• Hang out with the cute and cuddly dogs at our headquarters (Woof!)
• Stay fueled with healthy snacks, coffee, and tea.
• Be part of a team of incredibly talented, passionate, and empowered people focused on building and innovating.
• Make an impact with your work—each person has an equal opportunity to contribute to our goals.
• During the COVID 19 pandemic, we learned the majority of our roles are hybrid or remote-friendly. Although there may be times where it is required or more effective to be in the office for certain meetings or tasks. We continue to evaluate and adjust our working arrangements as necessary.

TO APPLY…

Please forward your resume and quote PAYROLL AND HR SPECIALIST in the subject line. No phone calls please. We appreciate your interest in the role, however; only successful applicants will be contacted for an interview. Thank you for your interest in a career with SAXX.

Please keep tabs on your junk/spam folders. Our emails may end up there and we want to make sure we have the opportunity to connect with you!